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To develop a domain-specific metadata schema a dedicated and multidisciplinary metadata development team (hereafter, metadata taskforce) is needed consisting of domain experts, metadata experts and (semantic) modelling experts. This team modeling experts. Ideally, the domain should bring in their own modeling experts; if this is not possible for whatever reason, arrangements with Health-RI should be made about extra modeling support (see Step 0. Intake). The taskforce may be complemented by representatives from the domain that can review the proposed model or have the mandate to make decisions for that domain.
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Deliverable | Description |
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List of people in the metadata taskforce | A group of people from the domain that can work dedicated on developing a domain-specific, Health-RI compliant metadata schema. |
To make sure that the metadata taskforce can do its work properly, a RACI-matrix can be considered (Responsible, Accountable, Consulted, Informed; see also here). Such a matrix helps to clarify roles and responsibilities within a domain regarding who is Responsible for the metadata schema development (e.g., the metadata taskforce), who is Accountable or has the final say within the domain, who should be Consulted or should review the schema on quality, completeness and compatibility, and who should only be Informed (e.g. the entire domain). |
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Identifying metadata taskforce members. Gather relevant experts (domain experts, metadata experts and (semantic) modeling experts).
Defining roles. Assign a team lead (and co-lead), specialists/experts, and contributors. The metadata taskforce should not consist of too many people because that may hamper effective development (3 to 8 people). The taskforce could be supported, for example, by a group of reviewers (contributors) that gives feedback once in a while on the concept metadata schemas; and/or by a decision body that approves modeling decisions. Ideally, this is documented in a RACI-matrix.
Action plan & communication. Ensure regular collaboration and updates among taskforce members, including working meetings, a plan how to involve the wider community and/or other stakeholders, and a (small) project plan to detail the scope, work to be done, expected efforts and timelines.
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